Know what is available before you commit
Check rental dates and equipment availability in the calendar. Keep track of assets, kits, returns, and maintenance.
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Equipment rental software for small teams
Keep your rentals, equipment, and finances on the same page.
From the first quote to the final return, give your team one place to track each rental, check equipment availability, and see what is still owed.
15 days free. No credit card required. Plans start at $29.00/month for 3 users.
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A busy rental day creates a lot to keep track of.
A customer needs an extension. Equipment comes back with an accessory missing. Another quote arrives while your team is checking a delivery. FacilRental keeps rental records, equipment, documents, and financial details connected so your team can pick up where the last person left off.
Keep the whole rental together
Create a quote, prepare rental documents, organize check-out, and record the return in the same workflow.
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See outstanding balances and upcoming expenses
Track receivables, record payments received outside the system, and review your cash flow.
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Track the equipment behind each booking
Use asset records, maintenance information, and QR labels. Keep kit components connected to the job.
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One workflow, from quote to return.
- 01
Build the quote. Add the customer, rental dates, equipment, and services.
- 02
Prepare the rental. Confirm the job and generate the documents your team needs.
- 03
Track check-out and check-in. Record what leaves and what comes back.
- 04
Follow the balance. Record received payments and review the rental's financial details.
Built for rental teams working at the counter, by phone, and by quote.
FacilRental is designed for independent tool and equipment rental businesses that need a shared view of their operation.
Choose a plan that fits your team and rental volume.
Start
For a small team managing rental work.
$29.00
per month
- ✓ 3 users
- ✓ 60 rentals per month
- ✓ English-language support
Plus
For a team that needs more room for rental volume.
$49.00
per month
- ✓ 6 users
- ✓ Unlimited rentals
- ✓ 50 electronic document signatures per month
- ✓ English-language support
Multi-location
For an operation with branches and a larger team.
Contact us for pricing
- ✓ Multiple locations
- ✓ Unlimited users and rentals
Subscription prices are in USD. Try FacilRental without adding a card. Paid plans are billed through Stripe.
Frequently asked questions
Do I need a credit card to start?
No. Your free trial lasts 15 days, and you do not need to add a card when you sign up. Add payment details through Stripe when you choose a paid subscription.
How many people can use my account?
The Start and Plus allowances are shown with the current plan prices. For unlimited users and multiple locations, contact us about the Multi-location plan.
Can I charge my rental customers through FacilRental?
In this version, you collect rental payments through your existing payment service or terminal and record them in FacilRental. Stripe handles your FacilRental subscription.
Can I manage sales tax on rentals?
You can configure a manual tax rate and the categories it applies to, use tax-inclusive or tax-exclusive pricing, and record customer exemptions. Use your accountant's guidance to configure the rate and categories.
Practical guides for your next rental day.
Rental operations
Equipment rental software for small businesses: what to look for
Compare rental software using your real workflow: quotes, availability, returns, and balances. A practical checklist for small equipment rental teams.
Equipment availability
How to avoid double bookings in your equipment rental business
Keep equipment availability connected to reservations, extensions, returns, maintenance, and kit components. A practical routine for rental teams.
Returns and check-in
Equipment rental check-in checklist: what to verify before closing a rental
A practical return checklist for equipment rental teams: identify the rental, count items, check accessories, record condition, and review the balance.
Rental financial controls
Rental cash flow vs. profit: a practical guide for equipment rental owners
Understand why rental revenue, payments received, and available cash differ. Build a routine for reviewing balances, upcoming expenses, and financial reports.
Put your next rental in one place.
Add your equipment, create a quote, and see how the workflow fits your team.
Start my free trial